How Can I Be Organized?

The most common excuse that people use for not getting organized is not having enough time and this was according to a survey. There are those who are organized that end up having more time to focus on important tasks and do the things they enjoy most which is ironic.

To help simplify your life, here are some organizing tips to remember.

Using more than one calendar would mean that there is always the risk of forgetting to keep both up to date so use only one calendar when you list appointments, meetings, and tasks. There are times when you need to make appointments while on the go so you need to make sure that your calendar is also portable.

Create a master "to do" list of what needs to be accomplished for the week. A realistic and flexible daily "to do" list is what you can then create. But don't forget that there are times your priorities may change and you may not accomplish everything you originally set out to do.

Try breaking down large projects or chores into manageable tasks. To do this, one way is to write each task on a Post-it Sortable Card. These cards are a great way to visually organize your tasks because they stick to many surfaces but not to each other. Sticking them up or sorting them and prioritizing them in the palm of your hand is what you can do.

Try to cluster similar tasks or errands together. If making several phone calls or going to multiple stores in the same neighborhood is what you need to do, then try to do it sequentially.

Try delegating assignments to co-workers or family members. Others will then be given a shared sense of responsibility and free up your time to accomplish other tasks as long as you have others to help you.

Also, do not let things pile up. Each day, set aside a time to file paperwork or sort through the mail to avoid overwhelming and unmanageable piles.

Keep frequently used information and files in a place that is easily accessible. For instance, important phone numbers should be kept near the phone or active project files on your desk. If you have everything at your fingertips, then you won't waste time searching for information when you need it most.

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